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Event Coordinator – Marketing & Premium Services
44001BR
United Supermarkets Arena
Position Description
Plans, coordinates, publicizes, and implements special events, including social events, recognition celebrations, conferences, and meetings. Facilitates production of events by coordinating with performing groups, arranging publicity, and approving expenditures.
About the University
Founded in 1923, Texas Tech University began with a mission to serve the needs of West Texas, but its impact has always reached far beyond. Today, Texas Tech, located in Lubbock (pop. 300,000+), is home to a vibrant community of more than 42,000 students.Texas Tech’s 1,800-acre campus showcases Spanish Renaissance architecture and is home to one of the country’s largest public art collections. Its 13 colleges include a prestigious School of Law and a distinguished School of Veterinary Medicine. These programs equip students with the skills and knowledge needed to excel in their respective fields. Built on the values of West Texas — hard work, grit and authenticity — the university graduates students who are deeply engaged in service to their communities and well-positioned to succeed in the world. Texas Tech is committed to achieving research and scholarly accomplishments that compare favorably to the member institutions of the Association of American Universities (AAU). For more than 100 years, Texas Tech has been a premier destination for those seeking a world-class education and a unique, personalized experience as a member of the Red Raider family.
About the Department and/or College
The United Supermarkets Arena is a 15,000-seat multipurpose arena on the campus of Texas Tech University. The arena is home to the Texas Tech men’s and women’s basketball teams and the women’s volleyball team. The arena also hosts other special events including concerts, commencement ceremonies, family shows, and community events.
Major/Essential Functions
Manages the City Bank Conference Center, Club Red, and other auxiliary space bookings. Coordinate events, create and issue room diagrams and event confirmation forms, track event expenses and create and manage billings for these areas. Work in coordination with venue catering and other providers to ensure client needs are met and the spaces prepared for use.
Manage luxury suite holder relations. Manage suite preparation for special events, assist with suite holder needs during games and non-athletic events. Create and administer event reservation forms and ticket order forms for concerts and relevant events. Ensure that suites remain in good repair, reporting any maintenance issues to relevant parties.
Manage venue social media, campus marquee, and various aspects of venue, concert and special event marketing, including e-blasts, TechAnnounce, web page maintenance and other marketing needs as assigned. Assist with marketing collateral design when needed.
Assist with coordination and management of the United Supermarkets Arena events including commencements, athletic events, concerts, family shows, high school graduations, conventions and other special events. Serve as lead coordinator for designated athletic and non-athletic events. Consult with customers to determine objectives and requirements for designated events and communicate event needs to relevant campus partners and vendors.
Responsible for overseeing strategic planning and annual report assessments for the department and assisting with producing other reports presentations as needed. Assists with or manages other projects as assigned.
Knowledge, Skills, and Abilities
Exceptional customer service and communication skills.
Strong time management and organizational skills, and ability to multitask in a fast, paced, dynamic environment, with at times may entail rapidly changing event needs.
Critical thinking, problem solving, and sound decision making.
Ability to work varied hours for assigned events, including nights and weekends as needed.
Required Qualifications
Bachelor’s degree plus one year related experience; OR a combination of education and/or related experience equal to five years.
Preferred Qualifications
Experience with event coordination and event management.
Prior supervisory experience a plus.
Experience with guest services.
Experience with social media management, marketing a plus.
Safety Information
Adherence to robust safety practices and compliance with all applicable health and safety regulations are responsibilities of all TTU employees.
Does this position work in a research laboratory?No
Required Attachments
Resume / CV
Job TypeFull Time
Pay Basis
Monthly
Job FamilyFacilities Operations
Job Sub Family
Events Operations
Annualized Pay Range$40,500 – $52,600 – $64,800
Pay Statement
Compensation is commensurate upon the qualifications of the individual selected and budgetary guidelines of the hiring department, as well as the institutional pay plan. For additional information, please reference the institutional pay plan by visiting www.depts.ttu.edu/hr/payplan.
Travel RequiredUp to 25%
Shift
Day
Schedule Details8:00 AM – 5:00 PM
Grant Funded?
No
EEO Statement
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, disability, genetic information or status as a protected veteran.
